A brief the operating team can use
Define the service window, not just the first pickup.
Include dates, pickup and drop-off addresses, scheduled times, passenger names, luggage and the purpose of each movement. Add expected waiting periods, return collections and any point where a second passenger group or vehicle joins the plan. For an airport arrival, provide the flight or terminal information available and the first onward address.
This structure helps distinguish a transfer from an hourly or full-day assignment and reveals when separate vehicles may be more practical. The exact service format, driver arrangement and locally available category are then set out for review instead of inferred from a photograph or generic service label.
- Airport and hotel Arrival details, contact method, luggage, pickup instructions and first onward address.
- Meetings and waiting Every address, scheduled time, waiting expectation and final collection in order.
- Groups and delegations Passenger groups, vehicle roles, handover points and organiser contacts defined together.
